How GoPublish works

GoPublish is a cloud-based print production and publishing workflow platform designed to manage complex editorial, design, and production processes in one central system. It brings together flat planning, content creation, layout, approvals, and version control to help publishing teams deliver accurate, on-time publications.

GoPublish works by creating a single, shared environment where editorial, design, production, and commercial teams collaborate in real time. Using a live flat plan as the backbone of each project, GoPublish connects content, pages, layouts, and contributors, while integrating directly with Adobe InDesign and InCopy to keep work synchronised.

‍GoPublish is used by magazine publishers, content and contract publishers, corporate communications teams, design agencies, and editorial teams producing recurring or high-value print publications. It is particularly valuable for organisations managing multiple contributors, tight deadlines, and complex approval processes.

‍GoPublish solves common print production challenges such as version confusion, disconnected teams, manual file sharing, missed deadlines, and lack of visibility across departments. By centralising workflows and content, it reduces errors, rework, and production delays.

A centralised flat plan is a live, visual overview of an entire publication, showing page order, content status, ownership, and pagination. It is important because it gives all stakeholders, such as editorial, design, advertising, and production, a shared source of truth throughout the lifecycle of the publication.

GoPublish supports editorial and copy editing by integrating with Adobe InCopy and InDesign, allowing editors to work on content simultaneously, track changes, manage revisions, and generate clear change reports. Editors always know which content is current and ready for layout or approval.

GoPublish provides built-in version control so teams work from a single authoritative file. Previous versions are retained, changes are tracked, and content can be restored if needed, eliminating duplicate or outdated files being used in production.

GoPublish integrates directly with Adobe InDesign and Adobe InCopy through dedicated panels. Designers and editors can check content in and out, synchronise updates, submit pages for review, and receive changes without leaving their Adobe applications.

GoPublish enables structured approval workflows where content and layouts can be submitted for review, annotated, and approved by internal teams or external stakeholders. Feedback is centralised, visible, and clearly tied to specific pages or content items.

GoPublish flat planning features include drag-and-drop page management, automatic folio and pagination updates, real-time page status tracking, and visibility of editorial and advertising placements. These features help teams plan issues accurately and respond quickly to changes.

GoPublish allows teams to track production progress, deadlines, and departmental responsibilities. This visibility helps publishers manage workloads, allocate resources more effectively, and maintain control over production schedules and costs.

External contributors such as freelancers, advertisers, and clients can be invited into GoPublish to review, comment, and approve content. Their activity is tracked within the system, ensuring transparency and accountability.

GoPublish supports a wide range of publications including magazines, journals, annual and corporate reports, contract publishing projects, catalogues, and other structured print or hybrid publications that require controlled workflows.

Customers report improved collaboration across departments, better visibility of production status, reduced errors, faster turnaround times, and more predictable delivery schedules. Case studies highlight smoother workflows between editorial, sales, and production teams.

As a cloud-based platform, GoPublish enables teams to collaborate from anywhere while working on the same live documents. This makes it well suited for remote, hybrid, and globally distributed publishing teams.